The Faculty Board of Biology has produced the following statement in response to the University Guidelines issued by the General Board Examinations data retention guidance .
This guidance applies to examinations taken in the following University Examinations:
Medical Sciences Tripos Parts IA and IB
Veterinary Sciences Tripos Parts IA and IB
Biological subjects of the NST Tripos Parts IA, IB, II and III
PBS Parts IA, IB and II
The following data are retained at the Faculty of Biology Office:
Faculty of Biology School of Biological Sciences 17 Mill Lane Cambridge CB2 1RX
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Routinely available data: |
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Data |
Retention period |
Accessible through: |
| Mark from the Final Mark Book |
Indefinitely |
College DoS or Tutor Faculty Contact |
| Classes awarded |
Indefinitely |
CamSIS |
| Total marks and marks for each element of the examination | indefinitely | Faculty Contact or CamSIS |
| Rank-in-class (where recorded) | Indefinitely | CamSIS |
| Minutes of Examiners’ meetings | Indefinitely | Faculty Contact |
| Examiner coversheets | at least one year after publication of results | Faculty Contact |
| Marking forms | at least one year after publication of results | Faculty Contact |
| Examiners’ comments or notes relating to academic judgement that can be fed back to students | Destroyed after the Examiners meeting. | N/A |
| Examiners’ comments or notes relating to academic judgement for other examiners | Destroyed after the Examiners meeting | N/A |
| Examination scripts | one year | Not available* |
The marks contained in the final mark book and routinely released are those that the Faculty Board and/or Degree Committee have determined as being meaningful or helpful as indicators of examination performance.
*Examination scripts are retained for one year but are not released to students.
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Data available on request (where available): |
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Data |
Retention period |
Accessible through: |
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Examiners’ comments or notes relating to procedural or rubric infringements or other practical points |
at least one year after publication of results |
Chair of Examiners |
| Marks for individual questions if available | at least one year after publication of results |
Faculty Contact |
At the end of the retention period, data are either destroyed or anonymised and used for statistical analysis.
Please request data in writing from:
MedST/VetST Part IA
| Faculty Contact | Chair of Examiners |
| Chad Pillinger | |
| 17 Mill Lane | |
| e-mail: cp316@cam.ac.uk | e-mail: |
NST biology subjects
| Faculty Contact | Chair of Examiners |
| Leanne Wilson | |
| 17 Mill Lane | |
| e-mail: natsci@admin.cam.ac.uk | e-mail: |
PBS
| Faculty Contact | Chair of Examiners |
| Psychology Teaching Office | |
| 17 Mill Lane | |
| e-mail: teaching@psychol.cam.ac.uk | e-mail: |
Release of data under this policy does not constitute a formal subject access request under data protection legislation. Formal requests for access to all other personal data should be directed to the University’s Information Compliance Office (https://www.information- compliance.admin.cam.ac.uk/data-protection/subject-access-request).