Examination Data Retention Policy

The Faculty Board of Biology has produced the following statement in response to the University Guidelines issued by the General Board  Examinations data retention guidance .

This guidance applies to examinations taken in the following University Examinations:

Medical Sciences Tripos Parts IA and IB

Veterinary Sciences Tripos Parts IA and IB

Biological subjects of the NST Tripos Parts IA, IB, II and III

PBS Parts IA, IB and II

 

The following data are retained at the Faculty of Biology Office:

Faculty of Biology School of Biological Sciences 17 Mill Lane Cambridge CB2 1RX

 

Routinely available data:

Data

Retention period

Accessible through:
Mark from the Final Mark Book

Indefinitely

 College DoS or Tutor Faculty Contact 
Classes awarded

Indefinitely

CamSIS
Total marks and marks for each element of the examination indefinitely Faculty Contact or CamSIS 
Rank-in-class (where recorded)  Indefinitely CamSIS
Minutes of Examiners’ meetings  Indefinitely Faculty Contact
Examiner coversheets  at least one year after publication of results  Faculty Contact
Marking forms  at least one year after publication of results  Faculty Contact
Examiners’ comments or notes relating to academic judgement that can be fed back to students  Destroyed after the Examiners meeting. N/A
Examiners’ comments or notes relating to academic judgement for other examiners  Destroyed after the Examiners meeting  N/A
Examination scripts  one year  Not available*
     

The marks contained in the final mark book and routinely released are those that the Faculty Board and/or Degree Committee have determined as being meaningful or helpful as indicators of examination performance.

*Examination scripts are retained for one year but are not released to students.

 

Data available on request (where available):

Data

Retention period

Accessible through:

Examiners’ comments or notes relating to procedural or rubric infringements or other practical points

at least one year after publication of results 

 Chair of Examiners
Marks for individual questions if available  at least one year after publication of results 

Faculty Contact

 

At the end of the retention period, data are either destroyed or anonymised and used for statistical analysis.

Please request data in writing from:

MedST/VetST Part IA

Faculty Contact Chair of Examiners
Chad Pillinger  
17 Mill Lane  
e-mail: cp316@cam.ac.uk e-mail:


NST biology subjects

Faculty Contact Chair of Examiners
Leanne Wilson  
17 Mill Lane  
e-mail: natsci@admin.cam.ac.uk e-mail:


PBS

Faculty Contact Chair of Examiners
Psychology Teaching Office  
17 Mill Lane  
e-mail: teaching@psychol.cam.ac.uk e-mail:

 

Release of data under this policy does not constitute a formal subject access request under data protection legislation. Formal requests for access to all other personal data should be directed to the University’s Information Compliance Office (https://www.information- compliance.admin.cam.ac.uk/data-protection/subject-access-request).